Creating users
Based on your plan type, you can always add a certain number of users to your BrandCloud. You can then set different access rights to them so that the use of the storage fits your needs / your company's needs as much as possible.
Depending on the rights and access settings, each user can then collaborate on your projects, have and create their own projects or just browse, download, etc.
How to create a user
1. Go to the Users & Teams tab in the left column of the page.
2. You will appear in the teams structure. In the right column of the page, click the blue Add user button.
3. Then fill in the necessary data.
a. Mandatory: e-mail address, enrollment in at least one team.
b. Optional: first name, last name, mobile, preferred language, language for sharing - the user can fill in these data himself.
c. Administratorship: if you set the user as an administrator, they will be able to manage the entire BrandCloud including its users and teams.
4. Click the Save button.
5. The user is automatically sent an email invitation to the platform with a link to fill in their details and create a password. They will then be redirected to the platform.
‼️ If you set a user as a Member, they will be subordinate and will not be able to manage anything related to the team or users. On the other hand, the Manager can manage the team he is the manager of, edit its users, access settings, etc.
Tracking the first login of an invited user
If you want to know if a user has responded to your invitation to the platform and has already created an account, you can do so in the All users team or in the team you added the user to.
Here you will find the user and see either a red indicator (the user has been invited but is not yet an active user) or a green indicator (the user has already created an account and thus has become an active user of the repository).
Tips and alerts for adding users
💡 You can add a user directly to a specific team, saving you the time of searching for the team you want to add the user to in the structure. This is especially useful if you have a large number of teams.
💡 If any of the invited users have still not accepted the invitation and have not registered to the platform, you can re-invite them by selecting them and clicking the Invite user option in the right column of the page.
‼️ If you either enter a wrong user's email or the user has a new email, a new profile must be created, as the email is immutable for the profile.
‼️ After sending an invitation, you can no longer change the user's data (mobile, first name, last name, language settings,...). They can only be changed by the user in the Personal settings section. The only things you can change are their team memberships and admin settings.